Op Doc Wizard

The Op Doc Wizard is being implemented successfully by several users to keep track of meeting agendas. The basic sequence goes like this:

1. The meeting agenda is input into op-doc format.
2. Meeting invitees post comments regarding the planned agenda or topic they wish to discuss.
3. The Op Doc Wizard is available during the meeting. The meeting moderator opens up the agenda and edits the document in real time - eliminating the need for additional work when the meeting ends. Notes are added for each agenda item, new topics, future topics, etc.
4. The revision is saved and submitted for approval.
5. The department head (or equivalent) approves the meeting notes.
6. Prior to the next meeting the moderator creates a new revision. Building on the notes (and comments) from the last meeting the new agenda is created and submitted for approval.

There are several benefits to using this tool. Primarily, the meeting information is stored in a consistent, easily-accessible format that can be referenced by all meeting attendees. For meetings that happen infrequently there is no longer the concern that required information gets lost or forgotten between meetings (one user implements this tool for semi-yearly company meetings).

Further, all attendee comments after the meeting can be collected in one 'bucket' instead of the facilitator having to compile comments from e-mail, voice mail, etc. and then make sure they are accessible for the next meeting.

Finally, all past meeting agendas are easily accessible for review if required. The department head (or equivalent) must approve the meeting agenda/notes before the next agenda can be created to ensure the meeting is accomplishing the desired result.